International House Newcastle may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25th February 2014.
What we collect
International House Newcastle needs to process information about its staff and students for administrative, academic and health and safety reasons, in order for the school to operate efficiently. If you submit any personal data, you are giving your consent for that data to be held and processed for the stated purpose of being enrolled, classed and supervised as a student of International House Newcastle.
We collect the following information:
• name and date of birth
• contact information including email address
• passport and visa information
• other information relevant to your study and accommodation arrangements
When students register with International House Newcastle, they give International House Newcastle permission to process their data. We also ask students to give details for an Emergency Contact Person. This data will be used or disclosed only in case of emergency. Please note that you must ensure that the contact is notified of the disclosure of their details to International House Newcastle.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. Wherever you are asked to submit personal data, this information will be held on password protected servers, or in a supervised environment, and hard copies of such data will be shredded as soon as possible in accordance with the necessary protocols of International House Newcastle administrative and academic functions.
Disclosing our students’ personal data
If the whole or part of your programme is undertaken at an institution other than International House Newcastle, relevant personal data may be supplied to the institution providing all or part of the programme to enable it to carry out its normal administration. This is especially relevant for clients undertaking internships in third party companies.
If you are under 18 years of age, you consent to International House Newcastle advising your parents or guardians regarding the amount and nature of any debts owed to International House Newcastle, as well as to send progress and attendance reports to them, if these are requested.
If you are over 18 years of age and your fees are paid by a third party, such as a parent, spouse, sponsor or employer, International House Newcastle is unable to disclose any personal data to such third parties without your express permission. (There may be some exceptions to this rule for government-sponsored students, who should check the conditions of their study with their study supervisor for clarification on academic reporting requirements.)
We will not disclose your personal information to third parties unless we have your permission or are required by law to do so.
Links to other websites
The International House Newcastle website contains links to other websites of interest to students. However, once you have used these links to leave our site, please note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and check the privacy statement applicable to the website in question.
Controlling your personal information
You may request details of personal information which we hold about you under the 1998 Data Protection Act. If you would like a copy of the information held on you please contact the school.
If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible. We will promptly correct any information found to be incorrect.