International House Newcastle may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from May 2018.
What we collect
The school needs to process information about students for administrative, academic and health and safety reasons, so that it can operate efficiently.
When students register with IH Newcastle, they give the school permission to process their data for the stated purpose of being enrolled, classed and supervised as a student of International House Newcastle. We also ask students to give details for an Emergency Contact Person. This data will be used or disclosed only in case of emergency. Please check that your emergency contact agrees with your giving their details to the school.
We collect the following information:
• name and date of birth
• contact information including email address
• passport and visa information
• other information relevant to your study and accommodation arrangements
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. Wherever you are asked to submit personal data, this information will be held on password protected servers, or in a supervised environment, and hard copies of such data will be shredded as soon as possible in accordance with the necessary protocols of International House Newcastle administrative and academic functions.
Disclosing our students’ personal data
If the whole or part of your programme is undertaken at an institution other than International House Newcastle, relevant personal data may be supplied to the institution providing all or part of the programme to enable it to carry out its normal administration. This is especially relevant for clients undertaking internships in third party companies.
If you are under 18 years of age, you consent to International House Newcastle advising your parents or guardians regarding the amount and nature of any debts owed to International House Newcastle, as well as to send progress and attendance reports to them, if these are requested.
If you are over 18 years of age and your fees are paid by a third party, such as a parent, spouse, sponsor or employer, International House Newcastle is unable to disclose any personal data to such third parties without your express permission. (There may be some exceptions to this rule for government-sponsored students, who should check the conditions of their study with their study supervisor for clarification on academic reporting requirements.)
IH Newcastle will never sell your personal information to other organisations or use it to sell things to you. We will not disclose your personal information to third parties unless we have your permission or are required by law to do so.
Links to other websites
The International House Newcastle website contains links to other websites of interest to students. However, once you have used these links to leave our site, please note that we do not have any control over those other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and check the privacy statements applicable to the individual websites.
Controlling your personal information
Right of Access and Erasure – If you would like a printed copy of all your personal information held by the school, or want the school to erase all of your information, please write to the Managing Director, Trevor Udberg to arrange this. email@example.com
The school is very active on social media because we like to share the good times that our students are having in Newcastle. If you don’t want your picture shared in this way, please write to our Customer Service Coordinator, Deivid Flores. firstname.lastname@example.org
If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible. We will promptly correct any information found to be incorrect.